Leave
How to request leave, check your leave balances, and track the status of your requests
The Leave page is where you submit leave requests and track their status. You can also see how many days you have left for each leave type.
Checking Your Leave Balances
- Tap Leave in the bottom navigation.
- Look at the Leave Balance section at the top.
- Each leave type (Annual Leave, Sick Leave, Personal Leave, etc.) shows three figures:
| Figure | Meaning |
|---|---|
| Allocated | Days granted to you for this year |
| Used | Days taken in approved requests |
| Left | Days still available |
A leave type may also show extra lines: Available from a date (if you are not yet eligible), or N days rolled over with an expiry date if unused days were carried into this year.
Balances update automatically when a request is approved.
Requesting Leave
- Tap Leave in the bottom navigation.
- Tap the Request Leave button.
- A form slides up. Fill in the details:
| Field | Notes |
|---|---|
| Type | Select the leave type. The dropdown shows how many days you have left for each |
| Start date | First day of your leave |
| End date | Last day of your leave; set the same as start for a single day |
| Half day | For a single-day request, switch this on if you only need half a day. For a multi-day request you can mark First day is half day or Last day is half day |
| Reason | Optional note for your manager |
- Tap Submit Request.
Your request is created with a Pending status and sent to your manager for approval.
Start Date Rules
The start date must be after today, unless the leave type allows backdating. If it does, the form shows a Backdating limit telling you how many days before today the leave can start.
Warnings Before You Submit
If your dates clash with a scheduled shift, or your approver is away during that time, a warning banner appears above the Submit button. You can still submit; your manager will see the same warning when they review it.
Eligibility Restrictions
Some leave types are only available after you have worked for a certain period (for example, Annual Leave may require a set number of months of service). If a leave type is greyed out in the dropdown and labelled Available from a date, it is not yet available to you.
Same-Day Sick Leave
If you are unwell and cannot come in today, use the Can't Make It button on the Home screen. It opens the Report Sick Leave flow, which is the fastest way to let your manager know.
Tracking Your Requests
After submitting, your requests appear under Your Requests in three tabs:
| Tab | What is shown |
|---|---|
| Pending | Requests awaiting your manager's decision |
| Approved | Requests that have been approved |
| Denied | Requests that were rejected |
Each request card shows the leave type, date range, number of days, and any notes from your manager.
Approval Notifications
When your manager approves or denies a request, you will receive:
- A push notification (if notifications are enabled)
- A pop-up in the app the next time you open it, showing the decision and any manager notes
Cancelling a Request
Pending requests
- Find the request in the Pending tab.
- Tap Cancel on the card.
- Confirm with Cancel request.
The request is cancelled immediately and the days go back to your balance.
Approved requests
You can ask to cancel a request that has already been approved:
- Find the request in the Approved tab.
- Tap Cancel on the card.
- Confirm with Request cancellation.
The card shows Cancellation pending until your approver confirms.
Cancelling an approved request does not free your days immediately; they stay reserved until your approver confirms the cancellation.
Leave History
To see a full history of your past leave:
- Tap Leave in the bottom navigation.
- Tap the link on the Leave Balance section header.
The Leave History page lists every request with dates, duration, and status. Use the Year and Leave type filters to narrow it down.