Clock-in Photos & Export
Turn on photo proof, view captured selfies across the group, and export clock-in records for HR.
Hopshift can require a selfie every time an employee clocks in or out. The captured photo is stored with the clock-in record so HR can review who was actually at the outlet, and the same records can be exported to a spreadsheet for payroll or audit work.
Turning On Photo Proof
Photo proof is configured per company.
- Open the company's Settings.
- Go to the Clock In tab.
- Toggle Require Photo on Clock-in.
- (Optional) Toggle Require Photo on Clock-out if you want a photo when staff leave as well.
- Save.
The next time a member of that company clocks in (or out), Hopshift will open the camera step before the record is saved. The captured photo is uploaded to secure storage and tied to that clock-in record.
Photo proof is enabled per company, not per location. If you operate multiple companies in a group, set the toggle for each one you want covered.
Where to View Photos
Group-level Clock-in page
Go to Clock-in & Attendance in the group sidebar (in the Scheduling section, below Schedule).
- The board shows today by default, one card per location, with a tile per person. The tile carries the photo thumbnail if one was captured.
- Click a tile to open that person's day timeline; click the photo there to enlarge it.
- Filter by From, To, Company, Location, Department, Status, Photo (With or without / Has photo / No photo) and Employee ID.
The board shows today by default. Widen From and To before exporting a period.
Approvals tab
The same thumbnails appear on Approvals > Clock-in (correction requests are reviewed on the same tab) so reviewers can see the photo without leaving the approval flow.
Supervisor scope
Outlet managers see clock-ins for everyone at the locations they manage (not only their direct reports), so a manager covering two outlets sees both outlets' records. Group HR admins see every company.
Exporting Records
The Export CSV button on the Clock-in & Attendance page exports the current filtered view to a CSV file that opens in Excel. Columns are:
- Date, Time, Employee ID, Employee Name, Nickname
- Company and Location
- Type (clock in / clock out / break start / break end) and Source (web / mobile / system)
- Scheduled Start, Scheduled End, Variance (min)
- Status (Pending / Approved / Rejected / Auto-closed / Edited / Out of schedule / OK) and Out of Schedule
- Has Photo (Yes/No)
- Notes, Approval Reason, Edited At, Original Time
Photos themselves are not in the CSV. Open the record on the board to view or enlarge a photo.
Filenames and column headers are in English regardless of your interface language. The data itself preserves Thai/Chinese characters via a UTF-8 byte-order mark, so Excel will display them correctly.